| Requirements Definition / Statement of Work (SOW) |
The Contracting Office will perform market research to find what matches your requirement It is OK to provide suggested vendors, but we will need to solicit from others unless you provide a proper Sole Source Justification. Contract Specialists can help you define your requirements, but requirements generators are responsible for defining their needed supplies or services. By providing us a good requirements statement or statement of work, you can decrease the amount of coordination required by the contract specialist after the PR is received and cut procurement lead-time.
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Requirements Statement for Supplies
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| RCO is required to compete your requirement, best results will be received if you state your requirements in terms of performance required. By providing us performance capabilities we can more easily compare like items that may be acceptable. Other considerations include: |
- Required materials or components
- Warranty
- Delivery Requirements
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| Performance Work Statement (PWS) |
| The important thing to remember is that the Performance Work Statement (PWS) should be written in terms of performance required. Quite simply the statement of work is what you want done and how are you going to verify that it is done. We want the industry experts to tell us how they intend to do the job, not direct them how to do it. Other considerations include: |
- Limitations as to when and where a service can be performed.
- Government quality assurance plan to measure acceptable performance.
- Intermediate deliverables required (safety plan, reports, etc.).
- Government furnished property to be provided for contractor use.
- Contractor furnished property.
- Contractor employee certification or training requirements.
- Frequency, amount, location of delivery.
- Applicable regulations governing contractor performance.
- Environmental requirements.
- Unacceptable materials or work techniques.
- Base access restrictions.
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| Independent Government Cost Estimate (IGCE) |
| Another very important piece of the Purchase Request that sometimes doesn’t get enough attention is the independent government cost estimate. For goods this is a very easy topic, a catalog price is acceptable for RCOs purposes. For services a lot of time the word independent gets thrown out the window and we just go with what a vendor has quoted us. These quotes can be inflated and can cause the RCO difficulties in determining fair and reasonable price or restrict our bargaining position for sole source price negotiations. Other alternatives for determining an IGCE include knowledge of experts, reverse engineering, past experience, and industry standard cost estimation relationship (example- $ per foot) |
